Server-based EMR systems are risky business—and not in the fun, dance-in-your-skivvies-and-socks kind of way. These chunky monkeys are chock-full of old technology that expose your clinic to compliance risks and data losses. Here’s why you should steer clear of server-based systems:
Your PHI is only as secure as your clinic.
Most web-based EMR vendors store all their data with top-tier security firms, so you can be sure your patients’ protected health information (PHI) is safe. But if you have a server-based system, all your priceless information is stored on-site—often unencrypted—which makes the responsibility of securing your patients’ PHI yours and yours alone. Unless you’re storing your servers in a bank vault (and who has that kind of space?), you run the risk of a full-on HIPAA breach.
You can lose your data.
Keeping your information safe from PHI predators isn’t the only reason you should stay away from server-based systems. You also have to worry about keeping your information—period. When you use a web-based system, all your information backs up to the cloud. With servers, what you see is what you get—and when you lose the server, you could lose your clinic, too. Studies show that more than 50% of small businesses close up shop within a year of a major data loss. Those odds will never be in your favor.
You have to get down and dirty with upgrades.
If you have a server-based EMR, it’s up to you to maintain your system—and that includes performing all system upgrades. As you know, regulations change quickly and often, so you need your system to stay up to date. If you miss an update—or if your system doesn’t update at all—you’re putting yourself at risk for non-compliance. And that comes with a heap of nasty consequences like penalties, fees, rejected claims, and audits. Think system maintenance sounds tough? You’re right. If the upgrades are particularly difficult—or if you aren’t technologically inclined—you may even have to hire IT staff, which can be quite expensive. You’re better served (pardon the pun) using a system that handles updates for you.
Server-based systems are on the path to extinction for a reason: they can’t provide clinics with the security and reliability of their web-based counterparts. Unless you’re willing to gamble with your practice—and your reputation—ditch the digital dinosaur and move your files to the cloud.